Privacy Policy

The European Cancer Organisation respects individuals’ concerns about privacy. Your visit to (the "Site") is subject to the terms set out in this Privacy Policy. The entity responsible for the collection and processing of data under this policy is:

European Cancer Organisation
Rue de la Science 41
1040 Brussels

VAT number: BE0450.934.093

In accordance with the Belgian Data Protection Act of 8 December 1992 and the General Data Protection Regulation (GDPR) Regulation (EU) 2016/679 of the European Parliament and of the Council, this Privacy Policy describes the types of personal data we collect, how we use that data, and with whom we share it. Our Privacy Policy also describes the measures we take to protect your personal data, how to exercise your rights and how to contact us.

Personal Data we Collect and How we Use It

We collect personal data during your visit to this Site. By personal data we mean "any information relating to an identified or identifiable natural person" such as name, address, e-mail, unique identifier, etc. The personal data we process is either provided directly by you on a voluntary basis or collected automatically via the Site.

Personal Data you Provide to Us on a Voluntary Basis

You may choose to provide personal data. The personal data that you provide to us via this site is never obligatory, unless marked otherwise. If you choose not to give some data, this may affect the way you navigate on this Site or the services that we can offer you.

  • Submitting material to us: If you decide to submit a case study, an event or other material to us we ask for personal data such as your name, e-mail address, telephone number, the name of your organisation etc. This data will mainly be used for verification reasons.

  • Taking an accreditation test: We offer accreditation tests online for which you have to login (and be registered) to the site. The personal data that you submit and the results of the tests will only be used for documentation purposes.

  • Registering for an European Cancer Organisation event: If you decide to register for one of our events we ask for personal data such as your name, e-mail address, telephone number, the name of your organisation etc. This data will mainly be used for verification reasons and for billing purposes.

  • Contact us - information and support request: If you wish to obtain information or support from the European Cancer Organisation, you may do so by contacting us through various e-mail or information request links on this site. The specific personal data you must submit will depend on the information or support you are requesting. The European Cancer Organisation will only use your data to contact you and to provide the information or support you requested.

Personal Data we Collect Automatically

Like many companies, the European Cancer Organisation uses cookies and log files to enhance your visit to our site and to better understand how our site is used. Log files are web server files that are automatically created when a user visits a site. Cookies are small text files that websites often place on the computer hard drives of visitors to their sites. A cookie contains a unique code, which is used to recognise your computer when a user from your computer returns to a website that was visited previously. Please also read our Cookie Policy.

Personal Data we Share

We do not sell, rent, trade or otherwise disclose personal data about our site visitors, except as described here. When you provide us with personal data through this Site, you authorise us to use that personal data for the indicated purposes.

We may also share your personal data with service providers we have retained to perform various services on our behalf and in relation to the purposes set forth in this Privacy Policy. These service providers are contractually required to act only on our instructions and to maintain an appropriate level of data protection and data security. Service providers are not authorised by us to use the data for their own purposes or to disclose the data to third parties except as necessary to perform services or functions for the European Cancer Organisation or to comply with legal requirements. For example, service providers are not authorised by the European Cancer Organisation to use the data for their own marketing purposes.

We may disclose data about you: (1) if we are required to do so by law or pursuant to Court order, or (2) in response to a legitimate request from law enforcement authorities. We also reserve the right to transfer any data we have about you in the event we sell or transfer all or a portion of our business or assets. Should such a sale or transfer occur, we will use reasonable efforts to try to require that the transferee uses personal data you have provided through this site in a manner that is consistent with this Privacy Policy. If you do not want the transferee to further process your data in such case, you should contact the transferee.

Your Rights and Choices

You have the right to receive information about the personal data stored about you and to access and possibly amend your personal data by using the contact information provided below in the “How to Contact Us” section. Following any data access request, we will accommodate your enquiry as required by applicable law.

If the data collected is incorrect, inaccurate or outdated, we will correct them within a reasonable period of time following your request for correction. You also have the right to object to the processing of personal data by the European Cancer Organisation, at any time on compelling legitimate grounds, except when otherwise provided by applicable law.

If the data is processed with your consent, you may revoke this consent at any time by using the contact information provided below in “How to Contact Us”. If you decide to revoke your consent, we will make your personal data anonymous in the database and any reference to you will be deleted with effect to the future. 

Data Transfers

The European Cancer Organisation mainly collects, processes and uses your personal data within the European Union. If we transfer your personal data outside of the European Union or if we use third-party service providers located outside of the European Union, we take the necessary steps to ensure compliance with applicable data protection law, in particular the legal requirements on adequate protection for data transfers to countries outside of the European Union.

Records Retention

The European Cancer Organisation only retains personal data for as long as needed to fulfill the purposes for which they were collected, unless otherwise provided by law. When the data is no longer necessary to meet the purposes for which it was collected, it is deleted, blocked or anonymised.

Links to Other Sites

We provide links to other non-European Cancer Organisation websites for your convenience and information. These sites operate independently and are not affiliated withthe European Cancer Organisation nor are under our control. These sites may have their own privacy policies in place, which we strongly suggest you review if you visit any linked websites.


We maintain appropriate administrative, technical and physical safeguards to protect personal data against accidental or unlawful destruction, accidental loss, unauthorised alteration, unauthorised disclosure or access, misuse, and all other unlawful forms of processing of the personal data in our possession.

Website Statistics

The European Cancer Organisation gathers web statistics via the standard Google Analytics tracking tools. We do not gather individual visitor behaviour. Instead, we gather all traffic anonymously in order to track and evaluate our website for improvement. We do not allow any third party access to these statistics. But in promotional and evaluation reports we do sometimes display total numbers of page views (of a given web section during a limited time) together with stats of app downloads, event delegates numbers etc.

Updates to this Privacy Policy

We may change or update portions of this Privacy Policy at any time and without prior notice to you. Please check back from time to time so you are aware of any changes or updates to the Policy. In case of substantial changes to the Privacy Policy, we will, however, post a notice on the homepage and the changes will only be effective 30 days after their posting. We will indicate above the effective date of the Privacy Policy and which version is published on this website.


The European Cancer Organisation has registered its data processing activities with the Belgian Privacy Commission. More information is available on under the public register section.

How to Contact us

If you would like to (1) know more about the personal data we process about you; (2) access, correct, block or delete the personal data we process about you; (3) withdraw any consent you may have previously given; (4) require us to stop sending newsletters or marketing materials; and (5) ask any questions you may have about our privacy practices, please contact us by: 

  • e-mailing us at:, or
  • writing to us at:
    European Cancer Organisation
    Rue de la Science 41
    1040 Brussels