HPV Projects Officer

Job Overview

Reporting to: Senior Coordinator, Community & Network Projects
Location: Brussels
Starting date: As soon as possible
Status: Contrat à durée indéterminée (CDI)
Application deadline: 25 September 2023


Are you dynamic, organised and ambitious?

Are you interested in Project Management?

Do you want to contribute to a most inspiring public health mission?

Then the European Cancer Organisation (ECO) could be looking for you!

This full-time role, based in Brussels, will be mostly dedicated  to the implementation of PROTECT-EUROPE, our EU co-funded project focused on championing gender-neutral vaccination programme in EU Member States to provide protection for everyone against cancers caused by HPV.

Besides co-ordinating the PROTECT-EUROPE Consortium, the selected candidate will contribute to other projects related to HPV elimination, which ECO is currently implementing in Romania, Bulgaria and Croatia.

This will allow you to work with our different teams: Policy, Research, Governance, Communications, Operations to our dedicated community of Member Societies, Patient Advisory Committee and Focused Topic Networks; All contributing to beating cancer and improving care.

Our working language is English and this position will require occasional international travel. Candidates must already have the right to work in the EU and already be physically based in Brussels. The selected candidate will report to the Senior Coordinator, Community & Network Projects, Giacomo Lazzaro.

About the Organisation

European Cancer Organisation (ECO)

The European Cancer Organisation is a not-for-profit federation of 42 Member Societies working in fighting cancer across the continent, together with 21 European Patient Advisory Committee members through 10 Focused Topic Networks.

We bring together patients, oncology professionals and public health experts to propose new policies, advocate change and be the united voice of the European cancer community.

What You’ll Do

Responsibilities include, but are not limited to

  • Managing and overseeing the activities of PROTECT-EUROPE and coordinate its consortium composed by 33 Organisations from 16 different countries.
  • Supporting and coordinating the activities of HPV Action Now, an international project we are currently implementing in Romania, Bulgaria and Croatia to promote and advocate for HPV vaccination and cervical screening
  • Meticulous monitoring of project timelines and deliverables, ensuring ail consortium members play their role defined in the project in a complete and timely manner
  • Coordinating and managing diaries to organise (virtual and physical) meetings and events, handling logistics and systems in collaboration with the Operations team
  • Meticulously retro-planning projects to ensure deadlines and milestones are met
  • Preparing agendas and record action points during meetings for distribution
  • Preparing slides/presentations for meetings
  • Effective written and verbal communication with stakeholders, responding quickly to enquiries and maintaining accurate records

General Skill Specifications

Previous experience in managing EU Projects is preferred but not essential if the candidate can demonstrate project management skills. We are looking for someone who has great people skills and attention to detail – who can monitor the project, motivate the consortium and who has the ability to both see the big picture and focus on minor details.

The candidate is expected to be computer and internet literate with proven experience in using Microsoft Office (Excel, Outlook, PowerPoint, Teams and Word). Native or near-native level written and spoken English, with other European languages being an advantage.

Excellent inter-personal and communication will be highly valued. The candidate should be a flexible, collaborative and positive team member who accepts additional tasks and responsibilities as directed by the CEO.

The Role Requires:

  • An interest in supporting the success of pan-European collaboration in the fight against cancer
  • A natural orientation to being self-organised, including in respect to meeting organisation and follow-up, multi-tasking, prioritisation and retro­ planning
  • A willingness to give dynamic leadership to projects
  • A comfort with operating in a people-orientated environment, working effectively with experts and volunteers from many scientific fields and nations.
  • An aptitude to maintain calm when faced with unforeseen circumstances
  • An ability to manage complexity
  • Being able to maintain a professional and friendly attitude, keeping the reputation of the European Cancer Organisation into consideration at all times
  • Strong organisational, communication and inter-personal skills with effective and efficient writing skills in English (native or near-native level)
  • Ability to problem solve, think critically and have clear attention to detail
  • Be a team player able to follow internal and external workflows with precise deadlines
  • High level of discretion to maintain confidentiality of information
  • Outgoing and professional attitude
  • Some background understanding and/or experience in professional education would be beneficial

Profile and Experience

  • Working in a fast-paced environment, the candidate needs to be readily available in case of urgent requests
  • Flexibility and adaptability are key aptitudes for this profile
  • computer and internet proficiency with interest in developing IT-related skills are an advantage
  • Experience in healthcare, EU affairs, policy and/or communication are desirable but not essential
  • A “completer-finisher", who is not afraid to pickup the phone and proactively make things happen
  • Experience working with experts who are volunteering their time with a mission focus would be beneficial

The Role Offers the successful candidate

  • Satisfaction from the creation and implementation of change-making European wide projects that make tangible improving change to the lives of cancer patients and their families
  • Experience in the public health sector, with the delivery of the EU Cancer Mission and Beating Cancer Plan at the top of the EU's agenda
  • Opportunity to work closely with top level experts and management
  • Experience with varied angles and perspectives of the inter-workings of a net-for-profit organisation
  • Opportunity to be able to liaise directly with top-level stakeholders from EU institutions
  • Opportunity for strong professional and persona! growth in a mentoring office environment


Interested applicants must have the right to work in the EU and be already physically based in Brussels. They will have fully completed their studies as the role will be demanding and time consuming.

Please send a CV and cover letter (maximum 2 pages of A4), together with details of your current salary and earliest starting date (giving details of any required notice period) by email to jobs@europeancancer.org with the subject "HPV Projects Officer - [Candidate Name]”.

Application deadline: 25 September 2023 noting that interviews will commence and an offer made as soon as suitable applicants are identified. Therefore, we encourage interested applicants to submit their application as soon as possible.

Although the receipt of each application will be automatically acknowledged, unfortunately we can only follow-up with applicants that reach the first interview stage.   

Applicants should be aware that the selection process may require completion of a written assignment in order to assess your abilities in this critical skill.